March 18 ang

How to be a productivity ninja

As I’m sitting here with a million tabs open on my computer and my brain going a hundred miles an hour, I thought it was a good time to recap on what it takes to be a productivity ninja.

I’m just going to say; most entrepreneurs have a habit of working on stuff for much longer than we actually need to. With that being said

“Work expands to fill the time available for its completion,” – Parkinson’s Law.

This means if you give yourself two weeks to complete a three hour task, then (psychologically speaking) you will likely take two or more to complete it because the task will increase in complexity and you will start procrastinating.

So, here’s my thoughts (which I should listen to sometimes) on how you can ensure you’re getting the most out of your 24 hours.

  1. Assign the right amount of time to a task

Experiment with Parkinson’s Law and see what the bare minimum time you can afford to complete a task. One thing to remember is drawing the line at what the ‘bare minimum’ is compared to ‘not enough time.’

  1. Forget the little time-fillers

I’m talking about that Facebook feed you keep scrolling through. This is a big productivity killer! Also, instead of keeping your email up and getting distracted by these new tasks, set aside a few blocks of time (depending how often you need to check it) each day to check the inbox.

  1. Your brain hates multi-tasking

Let’s face it, when we talk about multi-tasking, what we’re really doing is switching our attention from task to task really quickly and dragging them out a lot longer. It’s just not possible for our brains to properly focus at multiple tasks at a time. Write a list and work through one thing at a time.

  1. Don’t forget to take some time out

This one is really important. When you are so passionate about what you do, it’s easy to fall into this workaholic bubble where you forget about friends, gym, family and ‘you’ time. In order to keep growing and expanding, you need to take time to actively not do things. It’s okay to take time to recharge. 

  1. Work smarter, not harder

I’ve always applied this to my own work approach. A big one for me is learning to prioritise your workflow and learning to say no. This can be a difficult one but you need to be realistic. There is only so much you can accomplish in a day and anyone in business will know that there is always something to do! Don’t over schedule yourself.

We’ve all got 24 hours, it’s just comes down to how you make the most out of them! Use them wisely.














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